Templates
30 Dental Office Text Messaging Templates
Text messaging for dentists is a reliable way to schedule and keep more dental appointments, especially since 84.8% of consumers want to receive appointment scheduling text notifications.
Here are 30 dental office text messaging templates to keep revenue flowing.
5 SMS Dental Scheduling Templates
Text patients a link to schedule their next dental appointment. They can choose a convenient time, reducing reschedules, and your staff saves hours by avoiding calling patients one by one.
Template 1: “Hi, [Name]. You’re due for your next cleaning. [link] Pick any slot that is most convenient for you. - [dentist name], [dental office]”
Template 2: “[Name], your pearly smile is important to us at [dental practice]. [link] Use that link to get your next cleaning in the books.”
Template 3: “We’re glad your cleaning went well today! [link] Go ahead and schedule your next one using the link provided. - [dental office]”
Template 4: “Hi, [Name]. We haven’t seen you in a while. Regular cleanings are crucial to preventing cavities, gum disease, and bad breath. That’s why we’d love to get you booked for your next cleaning at your earliest convenience: [link] Let us know if you have any questions. - [dental practice]”
Template 5: “Ready to schedule your follow-up appointment with [dental office]? [link] The sooner your book the better, so we can make your smile the best it can be. ”
SMS software, like Text Request, gives you the power to automatically shorten your calendar links, plus track click rates across mass texts.
5 Appointment Confirmation Text Message Templates
Confirmation texts reduce no-show rates by 50%, because people are more likely to follow through on direct commitments. Here are five appointment confirmation text templates your dental office can use.
Template 1: “Thanks for scheduling, [Name]! Text C to confirm your appointment on [date] at [time]. - [dental practice]”
Template 2: “Your [dental service] is two weeks away on [date] at [time]. Text YES to confirm if you can still come.”
Template 3: “It’s officially been six months since your last dental cleaning with [dental practice]. Text C to confirm your upcoming appointment on [date] at [time].”
Template 4: “This a friendly reminder text that your [dental procedure] with [dental office] is approaching in two weeks. [link] Use that link to prepare, and text NO if you need to schedule for any reason.”
Template 5: “Your follow-up procedure with [dental practice] is scheduled on [date] at [time]. Text YES to confirm or NO if you need to reschedule.”
Keywords can make your confirmation texts even more efficient. For example, the keyword “YES” could trigger a response with everything the patient needs to know about their appointment. The keyword “NO” could help your dental office track patients who didn’t reschedule, so you can follow up with them.
5 Dental Appointment Reminder Templates
Same-day reminder dental texts are useful to make sure patients not only show up, but that they’re also prepared for their appointments. These five appointment reminder text templates are proven to help you keep more appointments.
Template 1: “This is your friendly dental cleaning reminder message from [dental office]. Please bring any updated insurance information with you tomorrow at 2 pm.”
Template 2: “Hi, [Name]. Here is your friendly cleaning reminder for tomorrow at 1 pm. [link] This link should help you prepare. Let us know if you have any questions. - [dentist’s name], [dental practice]”
Template 3: “Cleaning day reminder! 🦷✨ Please arrive at 2:50 pm, and bring any updated insurance information with you. Parking spots are marked on the attached image. [image]”
Template 4: “This is a friendly text reminder that your filling is scheduled tomorrow at 11 am. Here are a few short tips to get prepped: [link] - [dental practice] ”
Template 5: “Hi, [Name]. This is a friendly cleaning reminder from your friends at [dental practice], along with a short link about our cancellation policy: [link] See you tomorrow at 9 am!”
More kept appointments means more revenue for your dental office.
5 No-Show Appointment Message Templates
No-shows can cost your dental office hundreds, if not thousands, of revenue each year—especially since patients who miss just one appointment only have a 30% chance of coming back within 18 months. Here are five dental office cancellation policy and no-show templates.
Template 1: “Hi, [Name]. We missed you at your dental cleaning today. [link] Please review our cancellation policy before you re-schedule."
Template 2: “[Name], we didn’t see you at your appointment today. [link] Before you choose a new slot, please note the small fee for missing today without notice.”
Template 3: “Hi, [Name]. You missed your [dental service] appointment today. Please note that you are allowed one more no-show before you lose scheduling privileges.
Template 4: “Hi, [Name]. Just checking on you. Are you running late, or do you need to reschedule? - [dentist name], [dental practice]”
Template 5: “Thanks for the 24-hour notice that you won’t make it, [Name]. We will give your slot to someone else.”
Including your cancellation policy as a link in your initial scheduling text can help decrease your amount of no-shows, plus gently prep patients who do miss to pay for any cancellation fees.
5 Unscheduled Dental Treatment Text Samples
There will always be last-minute cancellations, because life happens. These appointment cancellation text messages can help you fill last-minute slots quickly.
Template 1: “[Dental office] has a last-minute cleaning available tomorrow morning at 10 am. Would you like to book it?”
Template 2: “Hi [Name], we have a last-minute opening this afternoon. I know you requested for us to contact you if we could get you in sooner for your toothaches. Are you interested in taking the slot?”
Template 3: “[Name], there’s been a shift in the schedule, and we can do your [dental surgery] much sooner on [date] at [time]. Are you interested?”
Template 4: “Hi [Name], we’re sorry [date] at [time] no longer works for you. We recently had a slot on [date] at [time] open. Would that work instead?”
Template 5: “[Name], we have a last-minute opening. Would you like to get in sooner? - [dentist name], [dental practice]”
Mass texting allows you to reach all your patients at once, so you can get open slots re-booked ASAP.
5 Dental Marketing Message Templates
No one checks their email inboxes anymore, but SMS promotions are seen by 3 to 5x more people in comparison. These marketing and dental care text message templates will keep you top-of-mind with patients, so they continue scheduling regular appointments with you.
Template 1: “Regular dental check-ups can prevent oral health issues. [link] Schedule your next appointment today.”
Template 2: “Preventive dental screenings are key to maintaining oral health. [link] Ready to schedule your next check-up?”
Template 3: “Hi [Name], remember to refill your dental medication to ensure continuous treatment: [link] [Dental practice] is here if you have any questions.” - [dentist name]”
Template 4: “[Dental clinic] is now offering teeth whitening services for the most affordable price. Book an appointment with us today by replying to this SMS.”
Template 5: “[Name], we are running a 50% off dental check-up drive on [date] from [time]. [link] Schedule today!
View our Complete SMS Marketing Guide for an even more in-depth guide on how business texting can become a powerful marketing channel to promote and grow your dental practice.
Which SMS Dental Appointment Reminder Software Is Right For You?
Business texting is one of the best ways to remind dental patients about their appointments and prevent no-shows. You just need an SMS software to message patients professionally and compliantly, so you can text patients with confidence.
Text Request is HIPAA-compliant and ensures your 10DLC registration meets carrier requirements. Contact us to get started, or visit our resource hub to continue learning more.
